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Administrative
Clerks
Provide data
entry of "calls for service" that are not assigned
to a deputy. Staff codes and processes the Uniform Crime Report
for the state and the FBI on a monthly basis. Data input includes
calls for service and tickets, processing concealed pistol licenses,
backup receptionist, primary transcriber of suspect/victim interview
tapes. Assists the deputies with research of criminal statistics
and research reports, as well as statistics for the public and
other agencies.
The unit
also assists in fingerprinting for concealed pistol licenses
and WSP employee background checks, and helps collect monies
for concealed pistol licenses, Traffic Safety School and DUI
Cost Recoveries. The unit processes the informational forms
that are sent to the state regarding drug abuse cases. They
also produce various statistical reports as needed, as well
as Handling the court "call-offs", vacation notice
forms, junk vehicle calls, interdepartmental calls and all
other informational calls of inquiry.
This unit
completes employee training registration requests and entry
into records management system. They provide quartermaster
services by ordering supplies and uniforms for the Deputies
and distributing items when received. Provides staff support
at the Quilcene Annex one day a week for public access. Support
is provided for the Traffic Safety/DUI Coordinator. Duties
include installing and issuing child passenger safety seats
and acting as receptionist while the coordinator is in the
field. Also, complete Traffic Safety completion certificates,
file, and do errands. Some support is provided for JEFFCOM,
handling clerical duties.
Members
of this unit also provide a variety of clerical and reception
duties including, greeting the general public and assist with
their requests or concerns, answer phones and redirect calls.
Also responsible for forwarding case reports to the Prosecutor’s
Office in a timely manner. Data entry citations, calls for
service and the dispositions of cases. Develop monthly spreadsheets
with stats related to citations and calls for service for
department staff meetings. Handles cash for various types
of transactions.
Evidence
Clerk
Responsible
for all evidence/property that comes into or goes out of the
department, including items returned by the State Crime Lab
after testing. Process the incoming evidence by entering data
into the computer and then placing into vault. Maintaining
an inventory of all evidence/property. Keep a Chain of Possession
log that maintains the integrity of the evidence collected.
Return property to rightful owner at the conclusion of a case,
or destroy any illegal substances or weapons, etc. When “found”
property is turned over to the department attempt to identify
and return to the owner.
Administrative
Clerk for Corrections
Utilize
ACCESS (A Central Computerized Enforcement Service System)
to enter information into WACIC and NCIC (Washington and National
Crime Information Centers). Enter, modify, locate, teletype
and clear warrants as well as, protection orders, missing
persons, stolen items and impounds. Queries are run for warrants,
respondents on protection orders, missing persons, background
checks, concealed pistol licenses, gun transfers and criminal
justice employment. Fill out and send to the prosecutor the
disposition sheets and fingerprint cards sent to the State
from the information on the booking cards at time of arrest.
Also, prepare statistical data for corrections. Juvenile statistics
are compiled once a year to account for the time a juvenile
spends at the jail prior to transfer to a juvenile facility.
Transportation statistics are compiled monthly from log sheets
and given to the Administrative Sergeant once a year.
Confidential
Secretary/Office Manager
Responsible
for employee personnel records and payroll for the department.
Hires, trains, and evaluates administrative clerical staff and
supervises their work flow and scheduling. Works with various
financial transactions, including accounts payable, revenues,
grants, and devotes a major portion of job working on developing
the Department budget with the Sheriff. Distributes incoming
/outgoing mail, and schedules appointments for for the Sheriff,
as well as compose and type correspondence. Oversees administrative
purchases of various office supplies. Transcribes case interviews
for Prosecuting Attorney when necessary. Has knowledge of records
management system, retention schedule, department manual. Responds
to various records request and inquires and resolves items of
conflict. |